• Monitor department expenditures and account balances:
  • monitor account transactions and fees
  • records and maintains department financial transaction records.
• Receives payment invoices for services and vendors by email and/or software:
  • prepares invoices for payment by providing specific information for the City’s Accounts Payable Division;
• Receives and processes purchase requisitions:
  • reviews purchase requisitions, purchase orders, filed purchase orders, and service payment authorizations submitted for accuracy and compliance with policy and procedures
  • assures that vendors receive payment in a timely manner
  • investigates outstanding purchase orders, invoices or inquiries from vendors, employees or others.
• Receives and processes contract documentation:
  • reviews contract documentation, vendor information, account information, ensures accuracy and compliance with policy and procedures.
• Monitors department use of City purchasing cards:
  • reconciles purchase card transactions
  • reviews purchase allocations to ensure the department’s expenditures are appropriated correctly
  • maintains records and receipts of all departmental purchase card transactions.
• Prepares payroll and payroll reports.
• Enters financial information into a computer to process transactions, update records and perform budget transfers in the City’s financial software system (a Tyler Product-Munis).
• May process training and travel requests and related reports:
  • prepares training/travel requests
  • posts expense reports into accounting systems
  • verifies training/travel approval and authorization
  • verifies and processes employee training registration payments
  • monitors expenditures to ensure compliance with budget
• Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures:
  • receives, reviews, prepares, completes, processes, forwards or retains as appropriate various forms, reports, correspondence, invoices, account statements, receipts, checks, contracts, purchase orders, travel requests, timesheets, and other documentation.

• High school diploma or GED required, with vocational or technical training in accounting,
  bookkeeping, or a related field
• 3 years experience in customer service, administration, and accounting
• Computer savvy with proficiency in MS Office and Munis or similar ERP

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This job is In-Person.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Sponsored by Sparks Group